Out of Sync is a client management OS for solo operators. Screen, route, and track requests; align deliverables to invoices; and give your clients access so they can see it happen in real time.
“Quick call?”
3 this week, 41 min each
Email thread
47 messages, one real ask
Voice memo
2:14 of context you replay twice
“Just bumping this”
Friday, 9:41 pm
“Homepage hero refresh: new headline, product shot swap, mobile spacing pass.”
What it does
Clients send requests however they like — a Loom, an email, Slack message, whatever — and Out of Sync turns each one into a summarized, triaged task on a board you and your client can both see. It screens scope, tracks the work, and keeps deliverables tied to the invoices they justify.
Each incoming message is summarized in two sentences, broken into action items with acceptance criteria, and timestamped back to the source. Scope creep and compliance-sensitive asks are flagged before you open them.
Approve a card and it lands on a live Kanban board, with progress your clients check themselves via their own portal link — under your brand and domain. Jira, GitHub, Asana and Trello stay in sync.
Every deliverable maps to the client and the retainer it belongs to, so invoicing is a lookup, not an archaeology project. Track what's been collected and what's outstanding, per client.
The math
Solo operators lose hours every week to admin, triage and unbilled communication — or pay a VA, a coordinator, a stack of tools to absorb it. Either way, it comes straight out of the margin. Out of Sync does the job itself.
14 hrs
non-billable time, weekly
triaging requests, chasing status, writing recaps and follow-ups that never appear on an invoice
$1,200/mo
spent keeping up
a part-time VA, admin contractors and subscriptions that still don’t screen, route or track anything
$10
for the OS
it screens, routes and tracks every request, so the non-billable hours stop happening
Illustrative figures from a typical 5-client solo practice. Hours you don’t spend on admin are hours you get back — billed or not.
How it works
Step 01
Invite clients to your branded portal, then attach everything the OS needs to know: their websites, documents and assets, plus client-specific context like agreements and statements of work. This is the memory the AI reasons over.
Step 02
A Loom, a voice memo, an email or a text. The AI assistant reads each new request against that client's stored context — their SOW, their assets, their history — before anyone looks at it.
Step 03
Every request becomes a task with metadata: a summary, action items with acceptance criteria, scope status (in-scope vs. backlog) and timestamps back to the source. Clear work is added automatically; anything ambiguous or scope-touching is flagged for a 30-second review.
Step 04
Once you approve a task it lands on the shared board your client can see, and syncs to Jira, GitHub, Asana or Trello — so the work is never entered twice.
Step 05
When a statement of work is complete, Out of Sync compiles the breadcrumb trail of tasks and deliverables into a clean invoice with a deliverable report — automatically. No reconstruction, no unbilled work.
The routing, screening and follow-up that used to need a small team — one flat price, no per-seat maths, no meeting minutes. Cancel whenever you like.
Monthly and yearly plans include up to 50 client accounts. Need more? The enterprise plan is unlimited.
Your clients keep the access. You get the operations team. Set up in an afternoon, invite your first client tonight. Cancel whenever.